A Tube system is a dedicated single tenant WorkflowTube installation open just for your users and on your terms. Benefits are increased security and better protection and handling of your data to comply with company policies. A dedicated system is also more customizable to clients needs and scalable.

We use the metaphor of the Tube systems and the metro a lot. Just like with train carriages seats are limited to the size of the carraige. A Tube system of 20 seats means that 20 users can get on board and take a seat.

Tube systems are installations that are installed on hosting separate from other clients. This means your installation has its own resources to your disposal that are not shared with other clients. Other clients also run in their own fenced environments. Secure and stable. In other words, you are the single tenant.

Yes and no. We offer a trial version which can be extended each month.

We think it's important to offer a plan where everybody can try everything WorkflowTube has to offer. This gives the best onboarding experience and enables you to make an educated decision if WorkflowTube is interesting for you. Adding an extra free plan requires more development and support efforts that don't neccessarily help us pay our designers & developers. By enabling users to extend their trial we offer the best of both worlds. Lean and simple.

After the 1-month trial period you can extend your trial or do nothing. When you do nothing your account and content will be deleted 1 month after the trial ends.

WorkflowTube is designed as close to what people know as possible. Everybody knows how files and folders work to structure work. That's why we built Drive, a folder and file-based interface. The files (or documents) can be for example Workflows, Storyboards or Links. These documents work as you would expect and can be created, moved between folders or deleted. It's even possible to export and import these documents to make sharing and reusing earlier work easy.

Yes. Useful when you want to show something to a client without letting the rest of the world know about your plans.

Yes please! You can always add workflows and storyboards to your personal profile frontpage. When you made a great example worth sharing we are more than happy to help put your work in the spotlights! Thinking out loud: We could highlight your work in a blog or guest posts or share on our socials. We might even discuss to add it to the default templates directory. Or something else. Please let us know what you think!

I have an example to share

When we get a new feature request or great idea, we need to test if our solutions work in real life. That's where users in the Trial/Personal plan (who are in the Community Edition on app.workflowtube.com) come into play. These users will get new features (or experiments) first. If everything works and feedback is good we will bring these new solutions to the Business and Everything plans as well.

For example, Bob is working with his colleagues in a Business Tube system. They have a great idea to improve WorkflowTube. We agree, create an experimental solution and add it to the Community Edition. Not only is Bob able to test the solution with a Trial/Personal account and provide feedback. Feedback from other users give us a better understanding of usecases and help us create a better, more robust solution for everybody including Bob!

WorkflowTube is almost ready to open up to the public. Untill then we want to make sure to get the overall experience right. Sometimes we open registration for a few days so you can get lucky. If you can't wait, please contact us and you will get access! Make sure to pay us with some feedback :).

That literally depends on how open or closed you are as an organization. Communities are usually very open. Consultancies are also (semi-)open which means they like sharing their work with partners and clients. Companies are mostly closed and share work between colleagues. In education, students and teachers also work in closed environments.

Open
Public documents & folders, user profiles, frontpages and embedded content is accessible to people without an account.

Semi-open
Only password-protected documents and the frontpage are accessible to people without an account.

Closed
The entire Tube system is only accessible to people with an account.

There are 2 options to choose from:

• Domain whitelist
• Invite-only

Domain whitelist
Do all colleagues work under the same domain (example: names@companyname.com)? Then this option only lets people within your domain register on your WorkflowTube.

Sometimes there are multiple domains being used in organizations. For example, in education teachers (name@teacher.university.edu) and students (name@student.university.edu) fall under different domains. Partnerships between companies (@companyA.com, @companyB.com) should also choose this option.

Invite-only
Is your organization or community a collection of partnerships, people from a lot of different organizations or a group of individuals? Than this option enables you to invite anybody to the system.

Yes.

For example, if you decide to turn your closed system where only 1 domain can register into an open system based on Invite-only that's possible.

Managers can revoke access and remove users from the system. Work can be migrated to another user to prevent work being lost.

No problem. We will help you choose the right plan and set everything up. Even after your WorkflowTube installation is ready and operational you can upgrade to Everything or downgrade to Business .

When your installation exceeds 20 people you will need to upgrade your WorkflowTube to 21-50 users. Or remove users to make room for new users. The same applies to the 50 and 100 user threshold.

This applies to all Tube System plans: Business & Everything

Our Tube systems are built to scale up. Usually, it makes sense to start small with a 20 seat system. We can easily expand this by adding more seats (50, 100 or anything above).

Another way to scale up is by getting multiple Tube systems per department, client or organization. It all comes down to what matches best with the way you (want to) work. We're always open to discuss scenarios and usecases.

This applies to all Tube System plans: Business & Everything

Your WorkflowTube system will be ready within 7 days. During these 7 days we will discuss your requirements, set everything up and let you do the final testing to make sure everything works properly.

The personal plan works right away.